Hosted and operated by CoVault
We host Co-Fin in our Azure subscription in South Africa and charge you exactly what Azure charges us. Your practice needs no infrastructure or IT of its own.
In production
Co-Fin: client register and compliance calendar for accounting practices
Co-Fin is a client register and compliance calendar built for South African accounting practices. It holds every client's registrations and engaged services, works out each filing deadline from the client's year end, and shows every staff member the returns they're responsible for.
It has been in daily use at an accounting practice since October 2026.
An accounting practice lives by its deadlines.
When the client register lives in spreadsheets, every deadline depends on someone remembering it. Co-Fin replaces those spreadsheets with one secure system of record for clients, engaged services, staff assignments and statutory filing deadlines.
- One register of record. Legal form, SARS, CIPC, UIF and customs registrations, contacts, year end and engaged services are captured once and kept current by the people who work with the client.
- Every due date calculated. Co-Fin holds fifteen South African filing rules as data and works out each client's due dates from their year end and engagement window.
- A calendar per person. Each staff member sees every return due in the month for the clients they look after. Late returns are flagged, and every completion records who completed it and when.
- Access follows responsibility. Staff can look up any client in the firm-wide register, while their calendar, returns and reports show only their assigned work. Partners and administrators see the whole practice.
- Notes with reminders. A dated client note can carry a reminder that lands on the right people's calendar.
- Gaps surfaced early. Administration views list unassigned work and clients missing the details their deadlines depend on, before they turn into missed returns.
- Management reporting. Workload and completion charts sit alongside filtered Excel exports, all within each person's role.
- Rule changes handled for you. When a filing rule changes, we update it in Co-Fin as data. Your team has nothing to install.
| Return | Client | Due | Owner | Status |
|---|---|---|---|---|
| CIPC annual return | Demo Engineering CC | 2 Nov | TN | Late |
| EMP201 | Example Trading (Pty) Ltd | 7 Nov | LM | Completed |
| EMP201 | Sample Holdings (Pty) Ltd | 7 Nov | LM | Due |
| Provisional tax First period, May year end | Demo Engineering CC | 30 Nov | TN | Due |
| VAT201 | Example Trading (Pty) Ltd | 30 Nov | JD | Due |
Fifteen South African filing rules
Each rule is held as data and calculated against the client's year end and engagement window. When you add a client or change their engaged services, their deadlines are worked out for you.
Rules include
Ready for POPIA
Co-Fin is built on Microsoft Azure to the same standard as every CoVault application.
Data held in South Africa
All client data is stored in Microsoft's Azure South Africa North region.
Multi-factor sign-in
Staff sign in with their own email address and multi-factor authentication. No Microsoft 365 is required.
A database the internet can't reach
The database is network-restricted, and the application reaches it through Azure managed identity, so there are no passwords in the stack.
Access by assignment
Each person's calendar, returns and reports show only their assigned work. That rule is enforced in one place and covered by automated tests.
Run for you as a managed service
Pricing agreed up front
We agree the scope and pricing for your practice in a consultation and confirm it in writing before any work starts. New features follow the same steps.
Included with every implementation
- Role-specific virtual training for staff and administrators
- Extra support through the first full month after go-live
- A 90-day warranty, plus bug fixes for the life of the agreement
- A Service Level Agreement with defined response targets
Built fast, reviewed at every step
5 weeksfrom the first line of code to the practice's full client register running live
50+reviewed updates shipped in Co-Fin's first ten weeks
Oct 2026in daily use since then. The practice needs no infrastructure or IT of its own.
AI engineering agents help us build Co-Fin, and a CoVault developer reviews every change before it reaches production. How we build with AI
Co-Fin questions
Do our staff need Microsoft 365 accounts?
No. Staff sign in with their own email address and multi-factor authentication.
Where is our client data stored?
In Microsoft's Azure South Africa North region. The database can't be reached from the internet, and there are no passwords anywhere in the stack.
Which filing rules does Co-Fin cover?
Fifteen South African rules, including VAT201, EMP201, EMP501, provisional tax, CIPC annual returns, income tax, AFS, KYC and BEE.
What happens when SARS changes a filing rule?
We update the rule in Co-Fin as data, and the affected due dates follow. Your team has nothing to install.
Can every staff member see every client?
Everyone can look up a client in the firm-wide register. Calendars, returns and reports show each person only the work assigned to them, and partners and administrators see the whole practice.
How is Co-Fin priced?
We agree pricing for your practice in a consultation, based on what you need. Hosting costs exactly what Azure charges us. Book a consultation.
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Ask for a demo of Co-Fin with example clients, or book a consultation. Email info@covault.co.za and we'll reply within one to two business days.
Email info@covault.co.za